Annual report to Parliament 2022-2023: Access to Information Act

I. Introduction

The purpose of the Access to Information Act (ATIA) is to provide Canadians with access to records under the control of federal institutions, except for records subject to limited and specific exemptions and exclusions.

This report reflects activities of Crown–Indigenous Relations and Northern Affairs Canada (CIRNAC), with respect to the stated legislation, for the period of April 1, 2022 to March 31, 2023.

The annual report is tabled in Parliament pursuant to section 94 of the ATIA and in accordance to section 20 of the Service Fees Act. The report describes the activities of CIRNAC that support compliance with access to information legislation.

II. Organization

III. Delegation Order

Under section 95 of the ATIA, the Minister's authority may be delegated to departmental officials in order to administer the Act within CIRNAC.

During the reporting period, the delegation order signed by the Honorable Carolyn Bennett, Minister of Crown-Indigenous Relations, on January 28, 2021, was in effect (Annex A). The order delegates full authority and responsibility for the ATIA to the following positions:

• Deputy Minister
• Associate Deputy Minister
• Corporate Secretary
• ATIP Coordinator
• ATIP Deputy Directors

IV. Interpretation of the Statistical Report

CIRNAC's Statistical Report and Supplemental Report were submitted to the Treasury Board Secretariat (TBS) on June 7, 2023 (Annex B). The Report details various aspects of the requests CIRNAC received and processed during the period of April 1, 2022 to March 31, 2023.

1. Requests under the Access to Information Act

1.1 Number of requests

In 2022–2023, CIRNAC received 227 requests, representing a decrease of approximately 25% compared to the 303 received in 2021–2022 (Table 1.1a). With the addition of the 216 requests that were carried over from the previous year, this reflected a total of 443 requests to be processed in the course of the reporting period. The Department completed 266 requests and carried 177 requests into the next reporting period (2023–2024).

The listing of CIRNAC's completed access to information requests can be found on the Open Canada website.

Table 1.1a 2019-2023 Number of requests received and outstanding from previous reporting period

Number of Requests	2019-2020	2020-2021	2021-2022	2022-2023
Received during reporting period	333	196	303	227
Outstanding from previous reporting period	156	265	215	216
Total	489	461	518	443

Table 1.1b 2019-2023 Number of requests closed and carried over to next reporting period

Number of Requests	2019–2020	2020–2021	2021–2022	2022–2023
Closed during reporting period	244	236	305	266
Carried over to next reporting period	265	225	213	177

1.2 Sources of requests

Of the 227 requests received during the reporting period, 67 (30%) were from individuals who declined to identify, followed by 64 (28%) from the public, and 42 (19%) from businesses (Table 1.2). In previous years the media and public were the main sources of requests.

Text alternative for: Table 1.2 Sources of Requests 2019-2023

	Public	Media	Business	Organization	Academia	Decline to Identify
2019–2020	141	62	61	8	21	40
2020–2021	56	33	70	10	12	15
2021–2022	78	85	61	13	26	40
2022–2023	64	41	42	3	10	67

1.3 Channels of requests

The channels of requests serve to identify the mechanism used by the Canadian public to request records from the Department: Open Government of Canada Portal, e-mail, mail, phone or fax. The Government of Canada Online Portal was the most used mechanism to request records from the Department. (Table 1.3)

Table 1.3 Channels of requests

Channel	Number of Requests
Online	216
E-mail	4
Mail	7
In person	0
Phone	0
Fax	0
Total	227

2. Informal Requests

An informal request is defined as a request for copies of previously processed and released access to information requests. The Treasury Board Secretariat (TBS) policy requires institutions to publicly post monthly summaries of previously released ATI requests. It is from this public source that Canadians can make informal requests for records already released by the Department. Government departments do not charge fees for informal requests and there are no legislative timelines for responding to these requests. In addition, requesters have no statutory right of complaint to the Office of the Information Commissioner of Canada (OIC).

2.1 Number of informal requests

During the 2022–2023 reporting period, CIRNAC received 617 informal requests, an increase of 318% compared to the 157 requests received in 2021–2022. Two additional requests were carried over from the previous year which meant a total of 619 informal requests were to be processed. The ATIP Directorate completed 149 requests and carried 470 requests into the next reporting period 2023–2024.

Text alternative for: Table 2.1 Number of Informal Requests Received

Year	Number of Requests
2019–2020	198
2020–2021	111
2021–2022	157
2022–2023	617

2.2 Channels of informal requests

The channels of requests serve to identify the mechanism used by the Canadian public to make a request for previously released records: Government of Canada Online Portal, e-mail, mail, in person, phone or fax. In the course of this reporting period, the majority of requests were received by email (Table 2.2).

Table 2.2 Channels of requests

Channel	Number of Requests
Online	110
E–mail	507
Mail	0
In person	0
Phone	0
Fax	0
Total	617

2.3 Completion time of informal requests

The table 2.3 (below), reports on the number of requests/completion time for the 149 informal requests closed during the 2022-2023 reporting period. The table explains the percentage of informal requests closed during the reporting period and the number of days it took to process and close them.

Text alternative for: Table 2.3 Completion time of informal requests

Days	Number of Requests
1 to 15 days	30
16 to 30 days	36
31 to 60 days	52
61 to 120 days	19
121 to 180 days	12
181 to 365 days	0
> than 365 days	0

2.4 Pages released informally

This section provides information on the number of informal requests closed in relation to pages released. Table 2.4 provides information on the number of informal requests that were closed during the 2022-2023 reporting period that fall under each range of pages released. Of the 149 informal requests completed, 126 were requests for copies of records previously processed through a formal access to information request.

Table 2.4 Pages released informally

Pages Released	Number of Requests	Pages Released
Less than 100	74	1,614
100 to 500	35	6,806
501 to 1,000	15	9,546
1,001 to 5,000	2	3,510
Greater than 5,000	0	0
Total	126	21,476

2.5 Pages re-released informally

Of the 149 informal requests completed, 23 requests were processed as re-releases. These requests were for copies of previously released records that were processed through informal requests.

2.5 Pages re-released informally

Pages Released	Number of Requests	Pages Released
Less than 100	13	232
100 to 500	6	884
501 to 1,000	4	2,830
1,001 to 5,000	0	0
Greater than 5,000	0	0
Total	23	3,946

4. Requests closed during the reporting period

4.1 Disposition and completion time

Of the 266 formal Access to Information requests closed during the reporting period, CIRNAC was able to fully or partially disclose records in 149 cases (56% of the requests) (Table 4.1.1).

Text alternative for: Table 4.1.1 Percentage of completed files relevant to each disclosures

Dispositions	Percentages
All disclosed	11%
Disclosed in part	45%
All exempted	1%
All excluded	1%
No records exist	24%
Request transferred	8%
Request abandoned	10%

About 18% percent of requests were abandoned or transferred to the appropriate government institution (47 cases). Only 1% of all requests (4 cases) had the relevant records fully withheld under the provisions of the Act. Finally, there were no records that existed in response to 24% of the requests (64 cases) (Table 4.1.2).

Table 4.1.2 Disposition and completion time

Disposition	Completion Time (days)
	1 to 15	16 to 30	31 to 60	61 to 120	121 to 180	181 to 365	> 365	Total
All disclosed	1	9	7	7	1	2	3	30
Disclosed in part	0	7	11	25	15	31	30	119
All exempted	0	0	0	1	1	1	1	4
All excluded	0	0	0	1	1	0	0	2
No records exist	7	34	11	8	3	0	1	64
Request transferred	17	2	2	0	0	0	0	21
Request abandoned	4	2	5	4	0	2	9	26
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Decline to act with the approval of the Information Commissioner	0	0	0	0	0	0	0	0
Total	29	54	36	46	21	36	44	266

4.2 Exemptions

The most commonly invoked exemption during the reporting period was pursuant to section 21(1) of the Act (advise and deliberations), which was cited in 201 requests (Table 4.2). The next most commonly used exemption applied was under section 20(1) (third party information) which was applied in 108 instances, and finally, the exemption under section 19(1) (personal information) was applied in 72 instances.

Table 4.2 Number of requests closed where exemption provisions were invoked

Section	Number of Requests
13(1)(a)	1
13(1)(b)	0
13(1)(c)	5
13(1)(d)	0
13(1)(e)	3
14	17
14(a)	12
14(b)	6
15(1)	6
15(1) – I.A.*	0
15(1) – Def.*	0
15(1) – S.A.*	0
16(1)(a)(i)	0
16(1)(a)(ii)	0
16(1)(a)(iii)	0
16(1)(b)	1
16(1)(c)	1
16(1)(d)	0
16(2)	5
16(2)(a)	0
16(2)(b)	0
16(2)(c)	14
16(3)	0
16.1(1)(a)	0
16.1(1)(b)	0
16.1(1)(c)	0
16.1(1)(d)	0
16.2(1)	0
16.3	0
16.4(1)(a)	0
16.4(1)(b)	0
16.5	0
16.6	0
17	0
18(a)	3
18(b)	2
18(c)	0
18(d)	2
18.1(1)(a)	0
18.1(1)(b)	0
18.1(1)(c)	0
18.1(1)(d)	0
19(1)	72
20(1)(a)	5
20(1)(b)	42
20(1)(b.1)	0
20(1)(c)	31
20(1)(d)	30
20.1	0
20.2	0
20.4	0
21(1)(a)	67
21(1)(b)	63
21(1)(c)	63
21(1)(d)	8
22	1
22.1(1)	0
23	42
23.1	0
24(1)	0
26	2
* I.A.: International Affairs * Def.: Defence of Canada * S.A.: Subversive Activities

4.3 Exclusions

In 2022–2023, the Department applied 24 mandatory exclusion provisions on requests completed. The most frequent exclusion applied was section 69(1)(g) re (a), which are records containing information related to Memoranda to Cabinet (Table 4.3).

Table 4.3 Number of requests closed where exclusion provisions were applied

Section	Number of Requests
68(a)	0
68(b)	0
68(c)	0
68.1	0
68.2(a)	0
68.2(b)	0
69(1)	1
69(1)(a)	1
69(1)(b)	0
69(1)(c)	0
69(1)(d)	0
69(1)(e)	0
69(1)(f)	0
69(1)(g) re (a)	8
69(1)(g) re (b)	0
69(1)(g) re (c)	0
69(1)(g) re (d)	4
69(1)(g) re (e)	6
69(1)(g) re (f)	3
69.1(1)	1

4.4 Format of information released

Over the course of this reporting period, the majority of responses were provided to the requesters electronically through E-post Connect or through e-mail. On one (1) occasion, records were provided with paper copies through standard mail (Table 4.4).

Table 4.4 Format of information released

Paper	Electronic				Other
	E-Record	Data Set	Video	Audio
1	148	0	0	0	0

4.5 Complexity

The following sections outline several factors affecting the complexity of requests that were completed throughout 2022–2023.

4.5.1 Relevant pages processed and disclosed

Of the 266 requests closed, 181 requests generated 51,887 pages processed. The total amount of pages disclosed was 24,464 during the reporting period (Table 4.5.1).

Table 4.5.1 Relevant pages processed and disclosed

Number of Pages Processed	Number of Pages Disclosed	Number of Requests
51,887	24,464	181

4.5.2 Relevant pages processed per request disposition for paper and e-records formats by size of requests

Of the 181 requests, 109 requests (60%) required the processing of 100 pages or less. 60 requests contained 101-1000 pages accounting for the processing of 19,919 pages. Two (2) requests, containing greater than 5000 pages, accounted for the processing of 10,931 records.

Table 4.5.2 Relevant pages processed per request disposition by size of requests.

Dispositions	< 100 pages		101-500 pages		501-1,000 pages		1,001-5,000 pages		> 5,000 pages
	Requests	Pages	Requests	Pages	Requests	Pages	Requests	Pages	Requests	Pages
All disclosed	27	602	2	326	0	0	1	1,271	0	0
Disclosed in part	58	1,613	41	10,997	9	5,910	9	1,396	2	10,931
All exempted	3	53	1	288	0	0	0	0	0	0
All excluded	1	49	1	315	0	0	0	0	0	0
Abandoned	20	53	5	1,548	1	535	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0	0	0	0	0	0	0
Total	109	2,370	50	13,474	10	6,445	10	18,667	2	10,931

4.5.3 Relevant minutes processed and disclosed for audio formats

No audio files were provided to the CIRNAC ATIP office in response to an ATIA request.

4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests

No audio files were provided to the CIRNAC ATIP office in response to an ATIA request.

4.5.5 Relevant minutes processed and disclosed for video formats

No video files were provided to the CIRNAC ATIP office in response to an ATIA request.

4.5.6 Relevant minutes processed per request disposition for video formats by size of requests

No video files were provided to the CIRNAC ATIP office in response to an ATIA request.

4.5.7 Other complexities

During the reporting period, CIRNAC consulted 107 times with government institutions, most frequently in 40 instances with other government institutions such as: Department of Justice, Fisheries and Oceans Canada, Privy Council Office, and Natural Resources Canada. More than one organization, individual, or institution can be consulted per request (Table 4.5.7).

Table 4.5.7 Other complexities

Disposition	Consultation required	Legal advice sought	Other	Total
All disclosed	6	1	1	8
Disclosed in part	65	14	19	98
All exempted	3	0	1	4
All excluded	2	1	0	3
Abandoned	0	0	0	0
Neither confirmed nor denied	0	0	0	0
Declined to act with the approval of the Information Commissioner	0	0	0	0
Total	80	16	21	117

4.6 Closed Requests

4.6.1 Number of requests closed within legislated timelines

The following section reports the number and percentage of requests closed within legislated timelines, with or without extensions, during the current reporting period. Overall, 178 files were closed within legislative timelines, representing 67% compliance. The results from 2022–2023 demonstrate an increase in compliance rates up from 62% achieved in the previous fiscal year.

Table 4.6.1 Requests closed within legislated timelines

Number of requests closed within legislated timelines	178
Percentage of requests closed within legislated timelines (%)	66.917

4.7 Deemed refusals

4.7.1 Reasons for not meeting legislated timelines

During the reporting period, CIRNAC did not respond within the statutory timelines on 88 occasions. The majority of deemed refusals (late requests) were a result of interference with operations and workload pressures. External consultations with First Nation's communities and other institutions also had a significant impact on the processing of requests within their legislated timelines. A large number of backlog requests were processed and closed during the 2022–2023 fiscal year. All of these factors affected workload and overall performance for the department.

Table 4.7.1 Reasons for not meeting legislated timelines

Number of requests closed past the legislated timelines	Principal Reasons
	Interference with Operations / Workload	External Consultation	Internal Consultation	Other
88	58	21	4	5

4.7.2 Requests closed beyond legislated timelines (including any extension taken)

Requests closed beyond legislated timelines include files where an extension was requested. For the current reporting period, the total number of closed requests that were deemed refusals (late) was broken down by the number of days that elapsed past the legislated timelines. During this reporting period, 14 requests had no extensions applied and were closed beyond the legislated timelines. 74 requests applied extensions pursuant to section 9(1) of the Act and were closed beyond the legislated timelines.

Table 4.7.2 Requests closed beyond legislated timelines (including any extension taken)

Number of days past legislated timelines	Number of requests past legislated timeline where no extension was taken	Number of requests past legislated timeline where an extension was taken
1 to 15 days	4	5
16 to 30 days	1	2
31 to 60 days	0	7
61 to 120 days	0	13
121 to 180 days	2	12
181 to 365 days	1	7
More than 365 days	6	28
Total	14	74

4.8 Requests for translation

During the reporting period, there were no instances where a requester asked for responsive records to be translated to another official language.

6. Fees

In accordance with the changes to the ATIA that came into force on June 21, 2019, CIRNAC may only charge an application fee of $5, as set out in paragraph 7(1)(a) of the Regulations. Pursuant to section 11 of the ATIA, institutions can waive this application fee as deemed appropriate.

With respect to fees collected under the ATIA, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.

Under the authority of the ATIA, the Department collected a $5 application fee for 216 requests, a total of $1,080 (Table 6). 11 requests had the applicable fee for a total of $55 collected. Fees were waived in support of reconciliation when requestors identified as Indigenous.

Text alternative for: Table 6. Fees collected and waived

Fees Collected	Fees Waived	Fees Refunded
$1,080.00	$55.00	$0.00

7. Consultations Received from other Institutions and Organizations

The Access to Information and Privacy Directorate, communicates with other departments to inquire on their service standards in order to ensure legislative timelines are met.

7.1 Consultations received from other Government of Canada institutions and organizations

The Department received 97 consultations for a total of 7,436 pages, and seven (7) consultations from other organizations with another 272 pages to review. Ten (10) files from the previous year were carried over, for a total of 114 consultations to be processed in 2022–2023 (Table 7.1). A total of 107 consultations were completed, which included the review of 10,823 pages.

Consultation received from Other Government of Canada institutions are other government institutions subject to the Act. Other organizations includes provincial governments, territories, and municipalities in addition to consultations received from other countries.

Table 7.1a Consultation received and carried over from the previous reporting period from other Government of Canada institutions and organizations

Consultations	Other Government of Canada Institutions	Pages to Review	Other Organizations	Pages to Review
Received during reporting period	97	7,436	7	272
Outstanding from the previous reporting period	9	4,613	1	3
Total	106	12,049	8	275

Table 7.1b Consultation received from other Government of Canada institutions and organizations closed and carried over to next reporting period

Consultations	Other Government of Canada Institutions	Pages to Review	Other Organizations	Pages to Review
Closed during the reporting period	99	10,548	8	275
Carried over to next reporting period	7	1,501	0	0

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

In 2022–2023, of the 99 consultations completed, 70 consultations or 71% were recommended by the Department for full disclosure (Table 7.2). 46 consultations or 47%, were completed within 30 days of their receipt. There were eight (8) occurrences (9%) where the Department required longer than 120 days to provide a response to their request.

Text alternative for: Table 7.2 Consultation and completion time for consultations received from other Government of Canada institutions

	1 to 15	16 to 30	31 to 60	61 to 120	121 to 180	181 to 365	> 365
Disclose entirely	16	17	20	12	2	1	2
Disclose in part	3	4	5	4	2	0	0
Exempt entirely	2	0	3	0	0	0	0
Exclude entirely	0	1	0	0	0	0	0
Consult other institution	2	0	0	1	0	1	0
Other	1	0	0	0	0	0	0

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

In 2022–2023, the Department received seven (7) new consultation requests from other organizations and a total of eight (8) consultations were closed in the course of the same period, including the one (1) consultation from the previous reporting period. Amongst the eight (8) responses, four (4) were recommended for full disclosure and two (2) were recommended to be partially disclosed.

Text alternative for: Table 7.3 Recommendations and completion time for consultations received from other organizations

	1 to 15	16 to 30	31 to 60	61 to 120	121 to 180	181 to 365	> 365
Disclose entirely	0	3	1	0	0	0	0
Disclose in part	0	1	1	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	1	0
Consult other institution	0	0	0	0	0	0	0
Other	1	0	0	0	0	0	0

11. Resources related to the Access to Information Act

11.1 Allocated Costs

In 2022–2023, CIRNAC spent a total of $1,174,194 on staffing and goods and services. Consultants were hired to address backlog files. These amounts reflect the level of effort in support of CIRNAC's responsibilities pursuant to the Act (Table 11.1).

Table 11.1 Allocated Costs

Expenditures	Amount
Salaries	$1,046,882
Overtime	$53,616
Goods and Services
Professional services contracts	$64,447
Other	$9,249
Total Goods and Services	$73,696
Total	$1,174,194

11.2 Human Resources

In 2022–2023, CIRNAC allocated a total 13.615 full time employees (FTE), including the services of one consultant and three regional employees, through the course of the reporting period (Table 11.2).

Text alternative for: Table 11.2 Human Resources

Expenditures	Amount
Full-time employees	89%
Regional Staff	9%
Consultants and agency personnel	2%

V. 2022–2023 Points of Interest

The ATIP Directorate located under Crown-Indigenous Relations and Northern Affairs (CIRNAC) administers the Access to Information Act (ATIA) on behalf of the Department and provides a shared service to Indigenous Services Canada (ISC) through a Memorandum of Understanding (MOU) and service level agreement (SLA) between the Departments. This past fiscal year (2022–2023) was the fifth full year of reporting for CIRNAC under the ATIA.

The Department received 227 access to information requests for records and closed 266. It processed 51,887 pages of records under the legislation and carried over 177 files into the new year (2023–2024).

The largest source of access to information requests was individuals who declined to identify at 29%, followed by the public at 28%.

In addition, 104 requests for consultation were received from other institutions and organizations, resulting in the processing of 10,823 pages of records. A further, 617 informal requests were received and completed during this reporting period, compared to 157 in 2021–2022.

The majority of exemptions applied pursuant to the ATIA were section 21 (advice and deliberations), followed by section 20(1) (third party information) and finally section 19 (personal information). The exclusion applied the most under the Act was section 69(1) (cabinet confidences) as they generally contained references to records related to funding via Treasury Board Submission or Memoranda to Cabinet.

Extensions requested beyond 30 days under section 9(1)(a) of the Act were for interference with operations due to the volume of requests received and difficulties retrieving records within the department.

Pursuant to Bill C-58, and the amendments to the Access to Information Act which added the requirement for mandatory proactive publication of specific records produced by government institutions, the department has remained compliant and continues to ensure publication of all required documents either on our departmental website or Open Canada.

During the fiscal year, the ATIP office also provided recommendations to the sectors concerning proactive disclosures. A total of 27 files were processed and 2,360 pages were reviewed.

The Department received fourteen complaints from the Office of the Information Commissioner. 24 complaints were closed resulting in the processing of 14,506 pages.

A total of 387 CIRNAC employees were trained on their responsibilities under the ATIA and Privacy Act (PA) in 2022–2023.

The ATIP office continuously monitors progress on all ATIA files. Reports are prepared monthly to ensure compliance with legislative timelines. In addition, quarterly reports are also prepared regarding the Department's performance in meeting legislative time frames and are shared with senior management. CIRNAC spent $1,174,194 and allocated 13.615 full time employees (FTE) on the administration of the ATIA. In addition, a consultant was hired to help in reducing backlog files.

In an effort to better serve Canadians, ATIP has continued to provide responses to requesters electronically, by E-Post and email. The Department continues to always look for new way to streamline processes to better serve Canadians.

ATIP analysts work closely with relevant program areas to ensure that all responsive records are provided and the information contained within those documents are treated in accordance with the ATIA to allow for government records to be disclosed to the Canadian public.

The Privacy/Policy team provides expert advice, maintains and monitors privacy risks and assists with the creation of privacy training material. The Privacy/Policy team also supports CIRNAC in the development of departmental policies that reflect the Department's unique relationship with its clients and Indigenous partners while ensuring the Department meets its obligations under the PA.

In addition to the ATIP Directorate, each CIRNAC sector and regional office has ATIP Liaison Officers (ALOs) who receive requests for records from the ATIP Directorate and subsequently task the requests, as appropriate. The ALOs play a crucial role in ensuring records are retrieved pursuant to an ATIA request, and impact statements/approvals are obtained and communicated to ATIP Directorate officials within the designated timelines.

Order of Delegation of the Access to Information Act dated January 28, 2021

I, the Minister of Crown-Indigenous Relations and Northern Affairs Canada, pursuant to section 95 of the Access to Information Act and section 73 of the Privacy Act, hereby delegate the persons holding the positions set out in the Delegation of Authority Schedule attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as head of Crown-Indigenous Relations and Northern Affairs Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position. This delegation supersedes all previous delegation orders.

Original document signed on January 28, 2021

The Honourable Carolyn Bennett
Minister of Crown-Indigenous Relations

Designation Pursuant to Section 73 of the Access to Information Act

6

Advise requesters that we need additional information to proceed with their request

7(a)

Give written notice to requestor that we can proceed with the request

8(1)

Transfer request to another institution or accept transfer from another institution

9

Extend time limits

10

Refuse to acknowledge or deny the existence of records

11

Charge additional fees

12

Provide access in alternate format

13

Exempt information obtained in confidence

14

Exempt information pertaining to federal-provincial affairs

15

Exempt information pertaining to international affairs and/or defence

16

Exempt information pertaining to law enforcement and investigations

17

Exempt information pertaining to the safety of individuals

18

Exempt information pertaining to the economic interests of Canada

19

Exempt personal information

20

Exempt or disclose third party information

21

Exempt information pertaining to advice, decision-making processes of government plans and positions etc.

22

Exempt information pertaining to testing procedures or audits

23

Exempt information pertaining to solicitor-client privilege

24

Exempt information subject to statutory prohibitions or other Acts of Parliament

25

Sever information

26

Exempt information to be published within 90 days

27(1)(4)

Notify third parties of their rights to provide comments/representations regarding the disclosure of their records

28

Receive third party representations; make a decision as to whether to disclose the record or part thereof; and, notify third party of right to appeal to Federal Court

29(1)

Disclose information on Information Commissioner's recommendation

33

Advise the Information Commissioner of any third-party involvement

35(2)

Make representations to the Information Commissioner during an investigation

37(4)

Release information to complainant

43(1)

Issue a notice to a third party of an application for Court review

44(2)

Issue a notice to an applicant that a third party has applied for Court review

52

Request special rules for hearings

69

Exclude Cabinet Confidences

71

Inspect and exempt information in manuals

72(1)

Prepare Annual Report to Parliament

77

Carry out responsibilities conferred to the Head of the institution by the regulations made under section 77 which are not included in the above

please see Access to Information Act for more information on the Access to Information Act.

Designation Pursuant to Section 73 of the Privacy Act

Sections and Powers, Duties or Functions

8(2)

Disclose personal information without the consent of the individual to whom it relates

8(4)

Keep copies of requests made under 8(2)(e), keep records of information disclosed pursuant to such requests and to make those records available to Privacy Commissioner

8(5)

Notify the Privacy Commissioner in writing of disclosure under paragraph 8(2)(m)

9(1)

Retain a record of use of personal information

9(4)

Notify the Privacy Commissioner of consistent use of personal information and update index accordingly

10

Include personal information in personal information banks

11(a)

Publish annually an index of all personal information banks and their respective contents

11(b)

Publish annually an index of all personal information held by the institution which is not part of a bank

14

Respond to request for access, within statutory deadline; give access or give notice

15

Extend time limit and notify applicant

16

Where access is refused

17(2)(b)

Language of access or alternative format of access

17(3)(b)

Access to personal information in alternative format

18(2)

May refuse to disclose information contained in an exempt bank

19(1)

Shall refuse to disclose information obtained in confidence from another government

19(2)

May disclose any information referred to in 19(1) if the other government consents to the disclosure or makes the information pubic

20

May refuse to disclose information injurious to federal-provincial affairs

21

May refuse to disclose information injurious to international affairs and/or defence

22

May refuse to disclose information injurious to law enforcement and investigation

23

May refuse to disclose information injurious to security clearances

24

May refuse to disclose information collected by the Canadian Penitentiary Service, the National Parole Service or the National Parole Board

25

May refuse to disclose information injurious to which could threaten the safety of individuals

26

May refuse to disclose information about other individuals, and shall refuse to disclose such information where disclosure is prohibited under section 8

27

May refuse to disclose information subject to solicitor-client privilege

28

May refuse to disclose information relating to an individual's physical or mental health where disclosure is contrary to the best interests of the individual

31

Receive notice of investigation by the Privacy Commissioner

33(2)

Make representations to the Privacy Commissioner during an investigation

35(1)

Receive the Privacy Commissioner's report of findings of the investigation and give notice of action taken

35(4)

Give complainant access to information after 35(1)(b) notice

36(3)

Receive Privacy Commissioner's report of findings of investigation of exempt

37(3)

Receive report of Privacy Commissioner's findings after compliance investigation where the institution has not complied with sections 4 to 8

51(2)(b)

Request that matter be heard and determined in National Capital Region

51(3)

Request and be given right to make representations in section 51 hearing

72(1)

Prepare Annual Report to Parliament

77

Carry out responsibilities conferred on the Head of the institution by the regulations made under section 77 which are not included above

Please see Privacy Act for more information on the Privacy Act

Statistical Report on the Access to Information Act

Name of institution: Crown-Indigenous Relations and Northern Affairs Canada
Reporting period: 4/1/2022 to 3/31/2023