Archived - Audit of Entity-Level Controls in the Northwest Territories - Follow-up Report Status Update as of December 31, 2012
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Action Plan Implementation Status Update Report to the Audit Committee - As of December 31, 2012
Northern Affairs Organization, NWT Region
Audit of Entity-Level Controls in the Northwest Territories
Approval Date: 09/28/2012
Project Recommendations |
Action Plan | Expected Completion Date |
Program Response |
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1. The Assistant Deputy Minister (ADM) of the Northern Affairs Organization (NAO) should use the results of the Public Sector Employee Survey (PSES) to gather information on possible morale issues in the Northwest Territories Region and to establish a benchmark from which to develop an action plan in response. |
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November 2012 | Status: Completed Departmental PSES Action Plan prepared with input from NWT focus groups. At the same time, NWT Region key results were reviewed and focus group feedback obtained. Regional Results and Draft NWT Plan presented to all staff during October 2012 All Staff Town Hall. NWT Region PSES Action Plan finalized and submitted to ADM NAO, November 2012. NWT PSES Action Plan results identified in internal environment analysis, in development of Regional HR management Plans (e.g. Workforce Management Plan; Regional Stabilization Plan; Devolution HR Plan). AES: Implemented. Closed. |
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January 2013 | ||
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February 2013 | ||
2. The Assistant Deputy Minister (ADM) of the Northern Affairs Organization (NAO) should review the roles and responsibilities of the Northwest Territories Executive Office to improve the distribution of strategic and operational leadership roles. |
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October mid-year review of EPA’s | Status: Completed EPAs completed for RDG, ARDG and senior management team. Executive transition communicated through senior management mid- year review and All-Staff Town Hall. AES: Implemented. Closed. |
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November 2012 | ||
3. The Assistant Deputy Minister (ADM) of the Northern Affairs Organization (NAO) should work with the Northwest Territories Regional Office to develop an approach to strategic priority setting and resource allocation that includes discussion and challenge amongst regional management of proposed priorities and associated budget implications. |
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December 2012 Inclusive priority setting exercise- Mid Year review- Oct16-17, 2012 |
Status: Completed The new governance and decision making model has been developed and the collective priority setting exercise is performed through the Integrated Business Planning working group which report directly to the Senior Management Committee (previously REC). Ultimately, SMC and the RDG approve or make any necessary amendments to the process or the priorities themselves. AES: Implemented. Closed. |
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Inclusion in IBP process Jan 2013 | ||
4. The Assistant Deputy Minister (ADM) of the Northern Affairs Organization (NAO) should work with the Northwest Territories Regional Office and the Headquarters’ Human Resources and Workplace Services Branch to resolve current Isolated Posts and Government Housing Directive (IPGHD) application issues and, going forward, on how to interpret and apply the IPGHD in the NT Region, distribute guidance to staff, and document decisions and supporting rationale in human resource files. |
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Ongoing | Status: Integrated HR planning and Labor Relations approach established by new Director/Manager Human Resources working with Corporate Labour Relations, to ensure IPGHD advice obtained, on cases. HR Advisor communicates advice in writing, thus establishing effective case management and ensures advice documented regarding decisions. Regional Labor Relations/IPGHD case management summary/tracking report established and reviewed on a regular basis. IPGHD FAQ is being developed in context of Devolution. Corporate Labor Relations and NWT Region HR working collaboratively to ensure identification of questions and establish coordinated answers that will be available to employees on the Department’s Intranet site. AES: Significantly implemented. Closed. |
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November 2012 | ||
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Ongoing | ||
5. The Assistant Deputy Minister (ADM) of the Northern Affairs Organization (NAO) should work with the Northwest Territories Regional Office and the Headquarters’ Human Resources and Workplace Services Branch to define automated monitoring system controls for the monitoring of Isolated Posts and Government Housing Directive (IPGHD) entitlements. |
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November 2012 | Status: In context of new organization and devolution HR planning, employee entitlements to IPGHD will be a central transition/workforce management issue; and is reflected on Devolution Operational HR Plan. Workforce Management Training to Managers will be required, to treat IPGHD components of workforce management transition. Draft training plan prepared by Corporate Labor Relations, for implementation Q4-2013. Regional Liaison HR Advisors to be trained. AES: Significantly implemented. Closed. |
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November 2012 |