Archived - Post-Implementation Audit of the First Nations and Inuit Transfer Payment (FNITP) System - Follow-up Report Status Update as of March 31, 2011

The implementation of the model will require management approval before proceeding, i.e.: approval of model, funding and staffing.

2) Subsequent to the transfer of FNITP business functions from CIO to CAMMB:

• Establish a national training working group to identify training gaps/requirements (both INAC and Recipient lens)
• Development of an integrated Transfer payment training strategy that considers a phased implementation based on priority and risk needs.
• Development and rollout of training materials, approaches (i.e.: blended learning, distance learning tools), national training calendar etc.
• Pilot and QA materials and approaches
• Deliver training and evaluate results
• Implement ongoing ever greening of training plan and materials

Update/Rationale:
As of 31/03/2011:

Completed the transition plan along with the support requirements and prorated associated cost requirements from the CIO to CAMM. Realignment of the First Nations and Inuit Transfer Payments (FNITP) System Support Model was completed.

Established a national training working group and completed the development and implementation of a national training strategy. Based on priority and risk needs assessment, the strategy focused on training related to the departmental implementation of the Policy on Transfer Payments. Training sessions using a blended approach were delivered in 2010-11 and will continue in 2011-12. In parallel throughout 2010-11 FNITP specific training in both NCR and regions was delivered.

The development of an integrated Transfer Payment strategy was delayed due to delays in staffing the Client Relationship Manager position. Preliminary work has started on the development of an integrated Transfer Payment training strategy. Strategy document is targeted for completion by end of first quarter 2011.

AES: Implementation on-going.

Update/Rationale:
As of 31/03/2011:

RACI (Responsible Accountable Consulted Informed) document completed which identifies system ownership and roles and responsibilities. Governance structure with national representation completed. The FNITP Infrastructure working group with representation from CIO and program sectors was re-instituted. The Infrastructure working group meets regularly and applies standard ITIL methodology in system change management based on system critical requirements. The governance structure for the FNITP Advisory Committee is completed. A workshop with program and regional representation was held in March to start the development of a FNITP vision/systems strategy. Strategy document still on target for June 2012 delivery.

AES: Substantially implemented. The recommendation will be closed once the FNITP vision/systems strategy document has been completed, approved, and communicated across the Department.

• The communication plan will be developed with support from CFO branch communications officer.
• Establish a governance structure with national representation for the implementation of policy framework based on a system critical perspective that focuses on People, Processes and Internal

2) An inventory will be taken of current signed MOUs and work with the Program Financial Management Advisors and the Program Managers of the MOUs to determine the best strategy to ensure compliance with the Policy on Interdepartmental Charging and Transfers Between Appropriations. Examples of strategies to include: amendments to MOUs where feasible and practical; written agreement between departments on notification mechanisms for payment withholdings and the requirement of Finance officers of both departments confirming before cheque issuance.

Update/Rationale:
As of 31/03/2011:

Completed new national funding agreement models which reflect TBS Policy on Transfer Payment directive in regard to multi departments' participating-sharing in a funding agreement (i.e.: models reflect the ability to have multi-department sharing). Research and analysis re: the TB policy on Interdepartmental Charging and Transfers between Appropriations is complete.

As at end of March 2011, no action as yet has been taken on the inventory of existing MOUs and the review of the processes related to the interdepartmental transfers or the determination of the best strategy to ensure compliance with the Policy on Interdepartmental Transfers between appropriations.

AES: Implementation on-going.

Consultation and establishment of requirements prioritization and development of an implementation plan in a phased approach.

Update/Rationale:
As of 31/03/2011:

FNITP has worked with IBM in the launch of an exercise to develop an FNITP strategy and roadmap (high level direction document). Workshops were held with members of the FNITP Advisory Committee and the FNITP Infrastructure working group in March 2011. Final high level roadmap report is due in April 2011. This is the first step in the process. It will provide input to the Strategy document (see #2 above), and will enable for more detailed planning, consultation with user community and establishment of prioritized and development of a phased approach implementation plan.

AES: Implementation on-going.

Develop a prioritization of change /enhancements required for FNITP. With implementation being based on availability of resources of the new support model.

Status: Completed

Update/Rationale:
As of 31/03/2011:

CoE has developed and tabled at DAC in last quarter of 2010-11 an updated integrated Gs&Cs management control framework, which identifies the control objectives and control activities related to section 32-33-34 of the FAA. A comprehensive user's desk book on Gs&Cs management was also completed. A section in the chapter on report management highlights the importance of Section 32 and 34, the controls and the sanctions of non compliance with reporting requirements.

AES: Substantially implemented. The recommendation will be closed once assurance is provided that FNITP system application controls are clearly aligned with Gs&Cs management control framework.

Update/Rationale:
As of 31/03/2011:

CFO sector has been working closely with the DM representative on reducing reporting burden. Inventories of DCIs (Data Collection Instruments) and Adhoc reporting are being analyzed by Program Sectors.

CoE team on Transfer Payments completed a streamlined Year End Reporting handbook which took into consideration risk and materiality, thereby reducing the reporting burden for some recipients.

New reports were developed by FNITP in 2010-11 to assist regions/sectors were related to analytics of General Assessment recipient risks and Default-Intervention. Additional regional reporting needs will be part of the consultation and engagement activities under #4 above.

AES: Implementation on-going.